Software for medical distribution
2Simple builds order and document workflow systems for distributors of medical equipment and supplies: companies that serve hospitals, clinics and pharmacies, operate under strict documentation rules and receive orders in every form, from procurement platforms to fax.
Where the paper sits in this industry
- Hospital orders arrive by email, through tender platforms and by phone, and somebody enters them into the ERP by hand.
- Shipping documents and delivery protocols come back from drivers as signed printouts.
- Invoices and corrections circulate between the office and sales looking for approval.
- An audit needs the history of every document, and it sits in a binder.
What we build for them
Order workflow from intake to shipment, with PDF editing in the browser
Electronic document workflowThe system that removed paper from an entire distribution operation
HAMMERmed Medical, medical equipment distributor
Problem
Orders, shipping documents and invoices circulated as printouts between the warehouse, the office and drivers. Nobody knew which stage a document was at until they picked up the phone.
Solution
PDF Tool, an order workflow application integrated with the ERP, where a document is edited, approved and archived without ever being downloaded.
- 100%
- of orders handled electronically
- 0
- printouts in the order workflow
- Full change history
- Paper archive eliminated
"I recommend working with 2Simple to every business in the medical sector. If you value a partner who delivers on time and takes care of excellent communication, 2Simple will be an excellent choice."
Questions and answers
Can the system meet documentation requirements for medical devices?
Yes. Every document has a version, author and date, and the archive meets integrity requirements. We agree the validation scope with your quality department.
How does the system handle orders from tender platforms?
Through integration if the platform has an API or export, or by registering the document from email into the workflow.
How long did the HAMMERmed implementation take?
Implementing one workflow form took about 2-3 months - the time depends on how complex the process is and whether it needs unique features. Today the system handles several thousand documents a month, and the archive for the past year holds tens of thousands of documents.
Let's talk about your project
Describe in a few sentences what you want to build or improve: an app, a platform, an integration or a process. We reply within one business day. The first call is an analysis, not a sales pitch.